Taxes

One of the most dreaded words of the small business owner.

I wanted to share a few tips we have found to pass on along with some other links that may help some of you.

First tip: Get some professional help. I do not mean to have to pay a fortune for this help but too many small business owners think they can do it themselves and find out only years later after an audit, that they either owe money they don't have or wasted money they could have gotten back, but is now too late to recover it.

Even if you just read up on the subject, go on line for a self help like at Entrepreneur.com or pay for a tax filing program you will be ahead of the game.

Here is a link to a great lady I know Diana Crawford. She did these tax audit videos for a client and it has helped many people. Besides just being an accountant with a CPA degree she is an Intuit QuickBooks expert. So if you use QuickBooks (I suggest you use some type of computer program) and have a problem give her a shout. She will help anyone or at least steer them to a local person that can. She teaches QuickBooks small business classes for free and does Beta testing for Intuit on new versions of QuickBooks and is an Intuit Trainer. If you already have QuickBooks there is a wealth of free information just through Intuit on line.

http://www.expertvillage.com/expert/2239.htm (cut and paste the link)
dcrawford@cmccpas.com This is her e-mail. Please indicate on the subject line or in your e-mail you are a Soap Warehouse customer. She is also available to do any ones businesses taxes, her firm handles clients across the country.

Right now we are planing to start recording her free "How to set up your small business with QuickBooks" sessions so she will have more time to devote to hosting other advanced classes. We are also discussing with her to possibly make a video just for pressure washing businesses to address their specific needs to put on our site. I will let everyone know as soon as new sessions are available.

Next make sure you are tracking every expense. Do you give out coupons or give discounts for services to customers? You need to track that money as cost of advertising, this expense is to be taken against the money you made. If you list your total income minus cost of labor and supplies but forget this amount it could be costing you hundreds of dollars a year in tax savings.

Mileage vs actual cost: Always keep a log book in your company vehicle listing the beginning millage on Jan 1. on the first page and then keep a millage log to and from every customer or stop. List every dollar spent on gas, oil changes, tires, tune ups, repairs etc. I also suggest putting this information into a spreadsheet at least once a week or so. This way at the end of the year you can evaluate if you should take the flat mileage rate of the miles you drove for work or the actual costs of using your vehicle for business. Don't forgot the mileage on your personal vehicle either especially if it is used to do other errands like deposit money in the bank or pick up office supplies. Keep an estimate book in your family , so if you meet someone, hand them a card and give them an estimate, you can write off some of that mileage as well.

Even something as simple as doing your laundry can save you money. If you spend the few extra dollars to put a company name patch on your clothes you are then able to write off not only the cost of the items, but the cost of the patch and cleaning them for the entire year. Because they are then considered a uniform not just personal apparel, but I suggest wearing them sometimes even when you are not working to promote your business name. I will sometimes wear our Soap Warehouse business tag out just to try and start conversations and get new leads. Even putting a sign with your business's name and number on your personal car will allow you to write off the costs it takes to do it plus gives you the added advertising. I have even lent a set of magnetic signs to friends to put on their vehicle when I know are going on a long cross country trip to generate calls. I never know where my next customer may be coming from.

Good Luck dealing with Uncle Sam this year.

Changes for the year.

First I would like to say we had a lovely time in Savannah GA for the PAMA Seminar (Professional Aviation Maintenance Association). We where a Bronze Supporter of this event and it was very nice to meet Aviation Maintenance personal from all over GA and the South. Some knew of our product "Top Gun" but many were introduced to it for the first time. We look forward to work with as many of these great people and companies as we can in the future.

We want to congratulate Mr. Charles Wilson of Luthersville, GA on winning our "Top Gun" product package at our booth. We also want to thank the attendees that bid and won our "Top Gun" product in the PAMA silent auction.

I hope that at least some of our Northern customers get to attend this weekends Pressure Washing Seminar in NY. Soap Warehouse is a Silver Sponsor at that event.

(ADDED LATTER: We wanted to congratulate the four winners of our 5 gallon product door prizes at the Seminar and to Joe Torres the winner of our Exterior sample pack in our drawing from the fax entries we received after the Seminar.)

We are also looking forward to our next event that should be in May over in Charleston SC for a local PWNC (Pressure Washers Network of the Carolina's).

Next we are moving closer to putting our new web site on line. It will have new tabbed features to make navigating through the web site easier. It will eventually allow customers to place orders, choosing the products, sizes and amounts they want with us following up by contacting them back with the total including shipping and expected delivery date.

You will be able to see what the product total will be when you send the order to us and we will then calculate any shipping charges according to the filled out request.

You will also be able to see MSDS info for each product on their product page or find it in the MSDS table listing. Prices will be listed with each product but an inclusive price list will still be available only by logging on to the customer only area or by a request that we send you one by mail, fax or e-mail.

We will have this Blog, Links and other information available to help our customers.

If there is any thing you would like to see on our site please contact us and request it.